IT Cybersecurity & Privacy Resource Library - 2022

Click here to download

LEADERSHIP GUIDE FOR OFF-BOARDING TEAMMEMBERS

STATEMENT OFWORK (SOW) CONTRACTORS Contractors hired through SOW (statement of work contracts) not in Workday. Contingent (External Contract Labor Temporary Staff) - Vendor Contract not managed by BSS ECL Fulfillment - but assist with onboarding only. Tracking time only. • Email InformationSecu - rityIT Deactivations@ bannerhealth.comwith date to terminate network access (occurs within 15 minutes or upon receipt) • If they had badge access, submit Badge and Security Service Ticket Request ‒ Select Make a Request ‒ Click BadgeorSecurity AccessChangeRequest to terminatebadge

CONTRACTORS AND VENDORS WITH ELEVATEDMyHR ACCESS Contractors hired through SOW (statement of work contracts). Managing Banner employees or working on the Workday application and will be located in Workday.

BANNER EMPLOYEES EXTERNAL CONTRACT LABOR (ECL)

TeamMember (FT or PT) regularly scheduled to work 32 hours or more per pay period on a continuous basis. Eligible for benefits.

ECL (external contract labor) are contractors who go through Banner Staffing Services (BSS) for employment. These may be contract to hire.

DEFINITIONS

1. Go to MyHR 2. Go to My Team Management 3. Select Terminate

• The Banner Staffing Services (BSS) Supplemental Labor Team processes the End Contigent Worker Contract transaction in MyHR/ Workday • This will inactivate them in ELMM (connected to KRONOS) ‒ BIM (Banner Identity Management) and terminate their access and badge

• Leader processes End Contingent worker Contract in MyHR • Email InformationSecurityIT Deactivations@bannerhealth.comwith date to terminate network access • If they had badge access, submit Badge and Security Service Ticket Request

TURNOFF NETWORK AND BADGE ACCESS

XXXXXX XXXXXX XXXX XXX XX XXX XXXXX

4. Follow the prompts ... Click here to viewMyHR Termination Instructions.

• For an employee or ECL, as noted above, the process should still be followed; however, during business hours (8 a.m. - 5 p.m.), an email should be sent to InformationSecurityITDeactivations@bannerhealth.com as well and the dedicated IAM Analyst will address it. If the separation happens after hours, then an incident must be created to the Cybersecurity: Identity & Access Management assignment group and the on-call member will be paged to act on it promptly. • For contractors or vendors, there’s no difference in the process, as noted above, for business hours. If after hours, then an incident must be created to the Cybersecurity: Identity & Access Management assignment group and the on-call member will be paged to act on it promptly. TeamMembers Working at Banner Facility Submit the Return/Pickup Computer Equipment form IT Service Delivery will coordinate with the manager and employee for equipment pick-up Return to IT Service Group for asset management and clean-up and re-distribution within your team if re-posting the position TeamMembers Working Remotely Submit the Work Your Way Equipment Return form Return Options a) Employee returns equipment to a Banner facility (please contact IT Service Delivery prior to arrival at a Banner facility with equipment) b) Employee returns equipment to their manager, then manager return to a Banner facility c) IT Service Delivery will send the laptop box if needed Note: Manager is responsible for the return of Banner equipment. Please have your teammember submit the Work Your Way Equipment Return form

URGENT AND SENSITIVE

RETURNOF COMPUTER ANDOTHER BANNER EQUIPMENT

14 Resource Library | 2022

Resource Library | 2022 15